Invoice Document Management System
Manage Your Invoices
Securely upload, track and share invoices with your accountant — all in one place. Built for Israeli accounting offices — Hebrew, English and Russian supported.
Invoice Document Management System
iDMS3
A complete cloud-based platform that connects businesses with their accounting offices — saving time, reducing errors and keeping everyone in sync.
Secure Upload
Upload PDF, JPG and PNG invoices with confidence. Every file is verified using SHA-256 integrity checks and automatic duplicate detection — so the same invoice can never be submitted twice by accident. Files are stored in a structured folder hierarchy per office, company and billing period, making retrieval instant and audits effortless.
Smart Organisation
Invoices are automatically organised by company, user and billing period the moment they are uploaded — no manual sorting required. Powerful filters let you search by date range, status, currency, category or customer name. Full status history tracks every change from Pending to Reviewed or Rejected, with timestamps and reviewer notes preserved forever.
Accountant Ready
Your accountant receives instant in-app and email notifications the moment a new invoice is uploaded. They can preview, download, approve or reject invoices individually or in bulk — all from a dedicated accountant dashboard with real-time charts, workload tracking and client activity reports. Comments thread keeps communication in context next to each invoice.
Multi-Office Support
Run multiple accounting offices from a single platform. Each office operates as a fully isolated tenant with its own users, companies, settings and data. Office admins manage their own team independently while a super-admin maintains a system-wide view across all offices — ideal for accounting chains and franchises looking to scale.
SMS & Email Notifications
Keep clients informed automatically. Schedule SMS reminders on specific days of the month — the system sends them at your chosen hour without any manual work. Customise message templates per office with your own branding, greeting and signature. Accountants can also send targeted SMS messages to individual clients or bulk-send to all companies at once, with a full delivery log.
Enterprise Security
Protect sensitive financial data with two-factor authentication (TOTP), per-office session timeout policies and a full audit log of every action in the system. Admins can enforce 2FA for individual users or the entire office in one click. All activity — logins, uploads, reviews, edits and deletions — is permanently recorded with timestamps and IP addresses for compliance and accountability.
Simple Process
How it works
Upload
Business uploads invoices directly from any device — desktop, tablet or phone. PDF and image formats supported with drag-and-drop.
Notify
The assigned accountant receives an instant notification by email and in-app bell. No more chasing documents or missed invoices.
Review
Accountant reviews, approves or rejects invoices with notes. Status updates are sent back to the business automatically.
Done
Invoices are archived, searchable and available forever. Tax periods, VAT reports and audit trails — all in one place.
Ready to simplify your invoicing?
Join accounting offices already using iDMS3 to save time, reduce errors and serve their clients better.
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